THE HARBOR AT PORT ROYALE
Home Owners Meeting
at the
Pool
30 attendees and 4 Board Members
Jeff Lang speaks…
Purpose of meeting is the seawall. Stated purpose of the Board is to protect our investments. Spring we have been filling in dirt for the sod and dirt falling through the sink holes. No matter what we do, we need permits and work has to occur in the winter. We cannot do anything this winter. It would be winter 2007. This gives us time to collect money.
There are two options #1 – Replace the seawall which includes 512’ of shoreline at an estimated cost of $300,000 or #2 – Wait and repair when it fails. Notice that the Board members are not sitting on the pool deck? The decking does sit on the seawall. The docks are also attached to the seawall.
When we set up the budget we planned on the seawall being an item. By 2007, there will be $6,000 in place for the seawall repairs. Terry Heig has had discussions with Bob Harrison after all the emails homeowners were sending around. To clarify, Bob owns the grounds but as part of our written agreement through homes association documents, we are to maintain.
Sharon Cramond: Why can’t we file against Bob’s builder’s risk insurance since he built everything?
Jeff Lang: Bob bought the property with the sea wall.
Terry Heig: The best estimate from my asking around is that the next door neighbor (who is an older man) said to his recollection it was built in the late 70-80’.
Jeff Lang: Bob has an option to build 6 townhome / villas at the top of the hill. He has agreed to pay six assessments towards it.
Bob Jakubeck: How long is his option?
Terry Heig: 25 years
Jeff Lang: Predicting about $60,000 for seawall with utilizing Rip Rap instead. The assessment has changed to $1,000 per unit with Bob’s contribution. $49,000 from the units; $6,000 Bob Harrison; $6,000 Reserves
QUESTION: How did you determine that it was bad in the first place?
Jeff Lang: Erosion. You can see under the footings. It is required that the footings cannot go below grade. You can see the cracks and that it is leaning in places. Jim Alspaugh can tell you about his neighbor that looked at it.
Jim Alsphaugh: My next door neighbor was down. He is an engineer with Burns and McDonnell (a KC firm). He said it would cost us several thousand dollars for an engineer to come review and tell us that there was a problem. I explained our Rip Rap idea. He said it was a good idea. There is also a dirt cloud by ramp on dock #2.
QUESTION: Are we looking at options to support the pool deck?
QUESTION: Is this the right time?
QUESTION: Have you consulted sea wall people?
Terry Heig: Yes, I have called six contractors. 4 Did not call back. 1 said too busy. 1 said he would come out but I am not sure that he did and he has not returned calls. I found someone through a friend that had work done. He is the one that gave us the quote.
Cramond: Bob Harrison built on the sea wall. Shouldn’t he be liable?
Lori Robben: Then you have to go back to the architects/engineers that drew it up. And then back to the agency that allowed the permits, etc.
QUESTION: Can we get permit under Port Royale HOA and still solicit bids?
Terry Heig: Yes. It takes 90 days to process application and we have one year to complete the work.
STATEMENT: If we get permit under a contractor name, then we are tied to using them. If we get it under our name, we can still work on getting bids.
QUESTION: Can you explain the Rip Rap idea?
Jeff Lang: They would pour 54 dead men about 8’ apart. They would have to pour cement under the seawall. Between the dead men, they would add 8-12” rocks to fill in space. It would come out about 3’ from the sea wall.
QUESTION: What about PWCs by the seawall? Can they get out?
Jeff Lang: It won’t extend more than 3-4’ from the wall. Most people don’t go 3’ from the wall. Plus Ameron is in favor of Rip Rap.
Steve Neible: Rocks will collect trash and debris and will get moldy. I am against rip rap. It is ugly.
Steve Neible: My parents have lived here 20 years. They have had their sea wall 10 years and each year they have to add dirt where it washes out under the seawall. What about the option of pea gravel? I am not convinced that the wall is bad.
Rick Webb: I haven’t seen dead men and rip rap all over the lake. I am everywhere on the lake. We have minimum action compared to lots of other places.
Sherry Cramond: I think it is wash out from the rain. We are at the bottom of a hill. At our home in KC, we have a washout from rain under a rock wall we have that is similar.
Lisa Stumpf: Isn’t the purpose of this meeting to determine do we fix or not?
STATEMENT: I vote we hire a professional to evaluate.
Jerry Schaefer: Two points I’d like to bring up… One is do we work with contractors or engineers? And was interrupted….
Cramond: Summary… I want us to use all the reserve for the repair. Why do we have a reserve if we can’t use it all?
Jerry: People buying homes want to see a reserve. It helps protect us in many areas of repair. What if something else major happened at the same time? Then we have a head start on funds for that.
STATEMENT: Right now all there is a guess that there is a problem. We have no drawings, no plans.
Roger Miller: Should we have two votes? One to get the money and two how to spend it?
Terry Heig: We can’t. We have to stick to the published vote. We don’t have enough homeowners here to vote to change what was posted in the letter as our vote.
Jerry: I motion that we send out to everyone a letter with what an engineer will cost and start moving forward with permits. Then we will have a permit by this time next year.
Jeff Lang: We are open to people providing names of contractors. We really need help and community involvement. Terry has spent hours of volunteer time to get what we have now. We can use your help. Let’s plan on voting in the November meeting.
STATEMENT: I motion to table until November.
Terry: Let’s vote on the assessment we posted. Do we assess each unit? We can figure out how to spend it later. Votes tallied 36 Yes; 2 No; 11 No Votes
Terry: Beginning next quarter Terry will be assessing an additional $250 per quarter to each unit.
QUESTION: Is anyone late with their dues?
Terry: Yes. One person is two years behind.
QUESTION: Is anything being done about it?
Terry: Yes. We have filed a lien on the property. When the home is sold, we will get the dues plus fines, interest and attorney fees.
MOTION: To adjourn.
MOTION: Seconded.
Meeting
adjourned:
Respectfully Submitted By Lori Robben, Secretary The Harbor at Port Royale