Port Royale Annual Meeting
The annual meeting of
the Port Royale Homeowners was held on November 6, 2005 at 10:00 A.M. at
Central Bank in Laurie Mo.
Meeting was called to
order by Jeff Lang President.
The following Board Members
where present: Jeff Lang, Jim Alspaugh,
Charlie Roth, and Terry Heig.
9 home owners
including board member where present, representing 7 condos.
Election of new board
member was held.
Discussion of who is
currently on the board, and who is dropping off. Jeff Lang and Terry Heig are
leaving the board. Lori Robben resigned from the board about a month ago. There
are currently three openings on the board. Jim Alspaugh and Charlie Roth have
another year to serve. Jim Alspaugh will serve as president for the next year.
Election Results:
Debbie Miller, Shawn Kitchen, and Joe Krashin where elected to the board,
serving two year term thru November 2007. Jim will call a board meeting in the
very near future and new officers will be elected.
It was requested that
a picture be taken of each of the board members and that they be posted on the
web site so everyone will know who is on the board. Terry will get pictures
taken and post them on the web site.
Jim Alspaugh gave an
update on the seawall project. Jim has had discussion with Ameren and what they
require and recommend to fix our seawall. Jim has also talked with several
contractors. Current feeling is that we put rock several feet out from the
seawall and create a form and pump concrete back under the seawall. Discussion
on whether we need deadman. Jim stated that everyone he has talked to didn’t
think so unless the seawall is moving. Jim has marked the seawall to determine
if the wall is moving. Jim stated that most of the contractors that he has
talked to couldn’t get this done until spring of 2007, and that
we will spend this year getting permits filled out.
Review of 2006
Budget: Terry Heig stated that this year’s budget is almost the same as last
year. Significant changes that have been made: Insurance premium is going down
almost $6,000.00, Taxes budgeted at $5,000.00 in 2005 actually cost was about
$700.00. Added $3,000.00 to driveway repair, parking lot needs to be resealed
next year.
Just received a bid
to power wash all three buildings at $5,900.00 which is not budgeted. Jim
Alspaugh to follow up with the power wash company. Homeowners will be given as
much notice as possible, so they can move or cover deck furniture if they so
desire.
Review of 2005
expenses, no comments.
Open Discussion:
Terry stated that he
has had to replace several windows in his condo because the seals have broken.
Several other home owners have had problems also. Terry has also had the seal
on one of the patio doors break. Terry is getting all the information on whom
to call to get the windows replaced. This information will be placed on the web
site in the next few days.
Terry was asked to
bring up a question by Steve Neible. Steve would like
to see a list published monthly of who is delinquent on there associations dues.
Question was asked of how many and who is delinquent. Terry stated that he
didn’t think that we should state who is delinquent at the time. There are
currently three condos that are delinquent; two are 30 days delinquent with one
of them paying half of what is due. The third one is over $5,700.00 behind
including dues, late charges, interest, and lawyer fees. Liens have been filed
and are updated quarterly against their condo. We have turned off their cable
and notified them that they can not use the swimming pool, the docks, or the
parking lot until they are paid up. Terry will talk to our lawyer about
publishing some kind of list.
Larry Benson stated
that he thought we had fewer problems with loud noise this past year. There
where a couple incidence with people swimming in the pool at
There was a
discussion about underage drinking. Jim stated that we had just received an
article from our lawyer and that the parents are responsible for their kids actions. Again if you have a problem call the sheriff.
Jim Alspaugh has had
some discussion with Bob Harrison about his plan to develop the top of the
hill. The board would like to get Bob locked in to what his plans are and
dissolve the master association. The question was asked if Bob Harrison is
paying association dues on the docks that he still owns. Terry stated that Bob
pays dues on all the docks that he still owns and the garage that he still
owns. Bob has also paid in full six seawall assessments. Jim will continue to
pursue discussions with Bob Harrison.
Question was asked
about the two dead trees in front on building 116. Terry stated that they
should be cut down in the next week. Question was asked if there where plans to
plant new tree. Terry will talk to Jill our landscaper about planting some new
trees.
Question was asked
about finishing the ceiling on the walk ways in front of the buildings. We
currently have 3 bids ranging from $50,000.00 to $65,000.00. This is something
that we would like to do, but feel it is too expensive at this time.
There was some
additional discussion of several improvements that people would like to see.
Jeff stated that we had a bid to finish the cement around the pool with a
special paint finish for about $6,000.00. Several people have talked about
finishing the cement wall with rock or some type of paint finish. All of these
things would be nice but it takes money. Once or reserves are built up maybe we
can consider some of these improvements. We don’t want to go to the homeowners
with additional special assessments.
Richard Webb asked about getting some more
comfortable chairs at the pool. Charlie Roth asked him to check into some
different options and bring a recommendation back to the board.
Meeting was adjourned at
Respectfully
submitted by,
Terry Heig for the Secretary