Port Royale Annual Meeting
The annual meeting of
the Port Royale Homeowners was held on November 7, 2004 at 10:00 A.M. at
Central Bank in Laurie Mo.
Meeting was called to
order by Jeff Lang President.
The following Board
Members where present: Lori Robbens, Jeff Lang, Jim Alspaugh, and Terry
Heig. Absent Michelle Sabo.
19 homeowner
including board member where present.
Election of new board
member was held.
Reviewed
current year expenses and the budget for 2005. The budgeted amount of $12,900
was transferred to reserves this year.
Reviewed
the Parking lot survey that was taken over the Memorial Day, Fourth of July,
and Labor Day Weekends this past year. Memorial Day
and Labor Day weekends there was always parking available. On the Fourth
of July there was a couple times when there where no parking spots available.
Based on the survey results the board does not feel that it is necessary to
build a parking lot on top of the hill, and maintain it for only a couple days
a year.
Discussion of the
bugs and dirt on the eves on the lake side of the building was discussed. Terry
will talk to Charlie from Carefree Caretakers and see if we can hire a power
wash company to come in and power wash the buildings this fall or first thing
in the spring.
Talked
about the need for storage for the condo’s maintenance. We have contacted and excavator to come in
and level a spot, part way up the hill so we can move the trash dumpster and
build a storage shed. There will also be some space to park extra cars on busy
weekends. The excavator has been delayed because of all the bad weather.
The questions came up
about hooking into the sewer system. At one time we where told it would be
about six months, haven’t heard anything else about it. The question of what it
would cost was asked. We where told by Bob Harrison that it would cost about
$30,000.00 to hook up. Bob Harrison needs to do about a $60,000.00 upgrade to
our current system. He has delayed the upgrade in hopes that we will be hooked
up to the sewer system. Bob will pay the $30,000.00 if he doesn’t have to pay
for the upgrade. If Bob does the upgrade, then the association would be
responsible for the hook up to the sewer system.
A request was made
that we send out copies of the Homeowners Directory via of email more often.
Terry said he would send it in the next couple of days, and make sure it is
done on a more regular basis.
Terry said that we
are looking at setting up a web site on the internet. We would look at posting
budgets, financial reports, rules, By laws, Homeowners
Directory, and Newsletters on the site. Asked people to think of other things
they might like to see on the web site.
Talked about the no
wake zone that
Talked about rule
violations and what needs to be done to resolve issues. Those present didn’t
feel that we had any big problems and that they didn’t want to hire a security
person for weekends. The group was against any type of fine system. It was
decided that if we continue to have problem that the Sheriff or the Shore
patrol should be called. It was suggested that, to get a better response from
the Sheriff or the shore Patrol that several people call when there is a
problem.
Election Results: Jim
Alspaugh and Charlie Roth where elected to the board,
serving two year term thru November 2006.
Meeting was adjourned
Repectfully submitted by,
Terry Heig for Michelle Sabo
A short Board Meeting
was held after the Annual Meeting to elect officers for the next Year.
A motion was made and
seconded that the Vice President will always become the President the folllowing year.
The following officers
where elected to serve the next year:
Jeff Lang President
Jim Alspaugh Vice President
Lori Robbens Secretary
Terry Heig Treasurer
Charlie Roth Director