4/29/07 – Port Royale
Board of Directors Meeting
Meeting Notes
In Attendance
Joe Krashin
Debbie Miller
Shawn Kitchen
Bill Blair
Sheila Benson
Agenda
Board recommendations
requiring Condo Association Vote. The
Board will be sending a request to all condo owners asking for a vote on the
following two issues:
1. Raising the late fees
The board recommends raising the late fee from $15 per
quarter to $15 every month.
2. No
short term rentals
The board recommends adding specific language to the Association bylaws indicating that there shall be no rentals by condo owners, to non-owners, shorter than a year.
Business discussed
1. The board discussed owners who pay their association fees late. The decision was made to monitor payments closely and bring legal action as soon as possible when necessary.
2. Terry
Heig - The Board decided to give Terry a vote of confidence and a $500 one time
bonus.
The following issues
were brought before the Board by owners or Board members
1. Filing a claim for hail damage on dock roof tops
The board decided not to file a claim at this time.
2. Resurfacing parking lot
The board decided to go ahead and have the parking lot
resurfaced to prevent decay of the pavement.
3. Septic Tank Expansion Issue (Developer – Bob Harrison)
Sheila will Contact the DNR about citing
4. Hoses and nozzles on the dock - An owner requested that
the association provide hoses and nozzles on the dock.
The board decided that owners should provide their own hoses
and nozzles and the association would not be responsible.
5. Electrical grounding of docks - It was brought to the
attention of the Board that the docks were not properly grounded. This condition could cause electrical shock
hazard.
The Board authorized hiring an electrician to ground the docks.
6. Termite inspection – a board member suggested we have a
termite inspection.
7. Power washing - Remind Charlie to power wash the docks,
and decks and stairs and dumpster area.
8. Changes to exterior structure – the Board is planning on
sending a letter to all condo owners asking them not to change any exterior
without Board permission. If condo
owners change the exterior of any structure they could be required by the Board
to restore the structure to its original condition/state at their own expense.
9. Disturbing the peace – Several condo owners have been complaining about excessive noise and loud music generated by speakers on boats and other sources. The Board has no desire to act as police concerning disturbing the peace incidents; therefore the Board has decided to send the condo owners a certified letter. The letter will state that the Board will be proactive about calling the Sheriff and water patrol. Further we may implement bylaws that will require automatic fines for any reported incident of disturbing the peace.
10. Dumpster signage – The Board agreed to add a sign that
says please fill back dumpster first, close lids and no large appliances.
12. Board meeting schedule - The board will try to have
meetings approx every 6 weeks. Joe will
send a schedule out to other Board members.
13. Annual condo Party - Party may be August 11 providing
Connie Schenke aggress to handle it and we can get the date we want with the
one man band. Joe will send Connie an
email and ask if she will do the party again.
14. Owners meeting –
poolside - Owners meeting on May 27 at 9:00 a.m.
15. Exterior alterations – The Board decided to send a
letter to the condo owner who altered the structure asking for an engineering
report stating that the alterations made did not compromise the integrity of
the building.
16. Board liability insurance – The Board wanted to be sure
they had liability insurance for now and for future Boards. Joe K indicated he would ask Jeff Lang about
Board insurance.